Thank you for choosing to be part of the community at AE Events Limited (“company”, “we”, “us”, “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with your personal information, please contact us at info@avalancheenduranceevents.com.
When you visit our website TheFandanceRace.com (the “website”), and more generally, any use of our services (the “services” which include the website), we appreciate that you are trusting us with your personal information. We take privacy very seriously. In this privacy notice we seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. We hope you take some time to read through it carefully as it is important. If there are any terms in the policy that you disagree with, please cease to use our services immediately.
The privacy notice applied to all information (which, as described above, includes our website), as well as any related services, sales, marketing or events.
Please read this privacy policy carefully as it will help you understand what we do with the information we collect.
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In short: We collect personal information you provide to us.
We collect personal information that you voluntarily provide to us when you express an interest in obtaining information from us, or about our products or Services or when you contact us.
The personal information we collect depends on the context or your interactions with us or the Website. The personal information we collect may include the following;
Personal Information Provided by you – we collect names, phone numbers, email addresses and other information needed to maintain contact and provide event safety and to enable bookings.
Payment Data – all payment data is stored by PayPal. You may find their privacy notice link here: www.paypal.com/uk/webapps/mpp/ua/privacy-full
All personal information provided by you must be accurate, complete and true and you must notify us of changes.
2. HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, safety related and compliance of our legal obligations, and/or your consent.
We use personal information collected through our website or booking emails for a variety of business uses described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing ground we rely on next to each purpose listed below.
We use the information we collect or receive:
Fulfil and manage your bookings. We may use your information to fulfil your event bookings
To deliver and facilitate delivery of services to the user. We may use your information to provide to you the requested service.
To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with use of our Services.
To establish communication in case of emergency. Our events are staged across mountain terrain, often during adverse weather and require open channels of communication.
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, safety or to fulfil business obligations.
We may process or share your data we hold based on the following legal basis:
Consent: We may process your data if you have given us specific consent to use your data for a specific purpose.
Legitimate interests: We may process your data where it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: where we have entered into a contract with you we may process your personal information to fulfil the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order or legal process such as in response to a court order or subpoena (including in response to public authorities to meet national security or law enforcement requirements.)
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities or as evidence in litigation in which we are involved.
4. HOW LONG DO WE KEEP YOUR INFORMATION?
In short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Policy unless otherwise required by law.
We will only keep your personal information for as long as necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law,(such as tax, accounting and other legal requirements). No purpose in this notice will require us to keep your information for longer than 90 days.
When we have no ongoing legitimate business need to process your personal information, we will delete the information.
Your email address is retained for promotional and marketing purposes. It is not shared with any third party unless a legal requirement.
5. HOW DO WE KEEP YOUR INFORMATION SAFE?
In short: We aim to protect your information through a system or organisational and technical security measures.
We have implemented organisational and technical measures to protect your personal information. However, despite our safeguards, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure. We cannot promise or guarantee that hackers, other cybercriminals or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal or modify your information. Transmission or personal information to us through the website or email means are done so at your own risk.
Our electronic storage devices, primarily laptops and telephones are password and spyware protected.
6. WHAT ARE YOU PRIVACY RIGHTS?
In Short: In the European Economic Area (EEA) and United Kingdom, you have rights that allow you greater access to and control over your personal information. You may review, change or terminate your account at any time.
In the EEA and UK, you have certain rights under applicable data protection laws. This may include the right (i) to request and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information and, (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
If we are relying on your consent to process your personal information, you have the right to withdraw consent at any time. Please note however this will not affect the lawfulness of the processing before its withdrawal, nor will it prevent the processing of your personal information conducted in reliance of lawful processing grounds other than consent.
7. Will be information be sold. Your information will not be sold or shared commercially?
Your information will not be sold or shared commercially
8. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may email us at info@avalancheenduranceevents.com or by post to:
- AE Events Limited
- Pilgrim Lodge
- Llanfihangel Tallylin
- Brecon
- LD37TG
9. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To review, update or delete your personal information, please send a request to info@avalancheenduranceevents.com
